SC sets up e-mail address for e-filing, other requirements for efficient use of paper

December 31, 2012 4:36 am 

MANILA, Dec. 30 — In preparation for the eventual establishment of an e-filing paperless system in the Judiciary, the Supreme Court (SC), through its Management Information System Office, has set up the e-mail address efile@sc.judiciary.gov.ph.

This is pursuant to the Efficient Use of Paper Rule which takes effect on Jan. 1, 2013 after its publication in two newspapers of general circulation.

In promulgating this Rule, the SC noted the need to cut the judicial system's use of excessive quantities of costly paper, save the forests, avoid landslides and mitigate the worsening effects of climate change.

Under the Rule, e-filing requires parties before the SC to submit, simultaneously with their court-bound papers, soft copies of the same and their annexes (the latter in PDF format) either by email to the SC's e-mail address or by compact disc (CD).

E-filing will initially be on a voluntary basis for the first six months following the effectivity of the Rule.

Thereafter, it shall be compulsory, unless the six-month voluntary period is extended.

For efficient use of paper, the Rule also requires that all pleadings, motions and similar papers intended for the consideration of all courts and quasi-judicial bodies under the supervision of the SC must be written in single space with a one-and-a-half space between paragraphs, using an easily readable font style of the party's choice, of 14-size font and on a 13-inch by 8.5-inch white bond paper.

The same requirements apply to all decisions, resolutions and orders issued by courts and quasi-judicial bodies under the administrative supervision of the SC, as well as reports submitted to the courts and transcripts of stenographic notes.

All court-bound papers to be submitted by every party shall also maintain a left hand margin of 1.5 inches from the edge; an upper margin of 1.2 inches from the edge; a right hand margin of one inch from the edge; and a lower margin of one inch from the edge.

Every page must be consecutively numbered.

The Rule specifies the number of copies of court-bound papers in a particular court that a party is required or desires to file unless otherwise directed by the court.

In the SC for instance, parties are required to file one original (properly marked) and four copies, unless the case is referred to the SC en banc, in which event, the parties shall file 10 additional copies.

For the en banc, the parties need to submit only two sets of annexes, one attached to the original and one extra copy.

For the Division, the parties need to submit also two sets of annexes, one attached to the original, as well as an extra copy.

All justices of the SC shall share the extra copies of annexes in the interest of economy of paper. (PNA)

FPV/PTR

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